VitalPointAs of 2026-08-01
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Renewal Risk Brief

Willow Pediatrics

PediatricsSioux Falls, SD20 seatsARR $18,000Renews 2027-07-15Auto-renew off
HIGH RISK
53 risk points · 348 days to renewal

Why this account is at risk

high ticket volume+18 pts
2.7 tickets/month average

“Support ticket from Willow Pediatrics: This is the third time reporting this — claims submitted through the portal are stuck in pending. This is unacceptable for a billing workflow…”

SourceClaims sync failing again·2026-06-02·doc_0232_001
unresolved tickets+15 pts
oldest open ticket 439 days; 21 open high-severity

“Support ticket from Willow Pediatrics: Our calendar double-booking issue from last month is still not fixed. Staff have lost confidence in support and the front desk has given up o…”

SourceStill waiting on ticket from last month·2026-03-25·doc_0232_002
negative sentiment+20 pts
satisfaction score 0/100 from ticket and QBR tone

“Staff have lost confidence in support and the front desk has given up on the waitlist feature entirely.”

SourceStill waiting on ticket from last month·2026-03-25·doc_0232_002

Customer sentiment

0
frustrated
Language across tickets and QBR notes trends negative — escalation, repetition, and churn wording.

“Staff have lost confidence in support and the front desk has given up on the waitlist feature entirely.”

Quoted fromStill waiting on ticket from last month·2026-03-25

“Difficult quarter: ticket volume roughly tripled and the office manager described support response times as extremely frustrating.”

Quoted fromQBR notes — Willow Pediatrics Q1·2026-05-18

“The practice administrator said they are evaluating alternatives if the sync issue is not resolved before renewal.”

Quoted fromQBR notes — Willow Pediatrics Q2·2026-02-11

Recent history

Usage trend
-8%
logins, quarter over quarter
Support load
2.7
tickets/mo · 21 open high-sev
Seat utilization
80%
active users ÷ paid seats
15-month usage
monthly logins

Recommended actions

  1. Assign a named support contact and weekly status call.
  2. Escalate open tickets to engineering with committed dates.
  3. Have the account manager call to hear concerns directly.

What we don’t know

Every signal in this brief is backed by a cited document.