VitalPointAs of 2026-08-01
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Renewal Risk Brief

Willow Urgent Care

Urgent CareSpringfield, MO4 seatsARR $4,800Renews 2026-11-15Auto-renew on
HIGH RISK
63 risk points · 106 days to renewal

Why this account is at risk

usage decline+10 pts
logins down 14% quarter-over-quarter
No document in this account’s corpus supports this claim, so it is reported as a metric only — never as a quote.
high ticket volume+18 pts
2.9 tickets/month average

“Support ticket from Willow Urgent Care: This is the third time reporting this — claims submitted through the portal are stuck in pending. This is unacceptable for a billing workflo…”

SourceClaims sync failing again·2026-02-11·doc_0004_001
unresolved tickets+15 pts
oldest open ticket 449 days; 23 open high-severity

“Support ticket from Willow Urgent Care: Our calendar double-booking issue from last month is still not fixed. Staff have lost confidence in support and the front desk has given up …”

SourceStill waiting on ticket from last month·2026-02-23·doc_0004_002
negative sentiment+20 pts
satisfaction score 0/100 from ticket and QBR tone

“Staff have lost confidence in support and the front desk has given up on the waitlist feature entirely.”

SourceStill waiting on ticket from last month·2026-02-23·doc_0004_002

Customer sentiment

0
frustrated
Language across tickets and QBR notes trends negative — escalation, repetition, and churn wording.

“Staff have lost confidence in support and the front desk has given up on the waitlist feature entirely.”

Quoted fromStill waiting on ticket from last month·2026-02-23

“Difficult quarter: ticket volume roughly tripled and the office manager described support response times as extremely frustrating.”

Quoted fromQBR notes — Willow Urgent Care Q1·2026-05-12

“The practice administrator said they are evaluating alternatives if the sync issue is not resolved before renewal.”

Quoted fromQBR notes — Willow Urgent Care Q2·2026-02-11

Recent history

Usage trend
-14%
logins, quarter over quarter
Support load
2.9
tickets/mo · 23 open high-sev
Seat utilization
75%
active users ÷ paid seats
15-month usage
monthly logins

Recommended actions

  1. Schedule an adoption review call; walk through unused workflows.
  2. Assign a named support contact and weekly status call.
  3. Escalate open tickets to engineering with committed dates.
  4. Have the account manager call to hear concerns directly.

What we don’t know

  • No evidence found for usage decline.